Athletics Operations
Responsible for executing all daily operational matters relating to athletic programs, student-athletes and the coaching staff. This role serves as a liaison, working with institutional departments, alumni, and the public. Specialized and progressively responsible experience is required as the level increases.
Typical Functions
Typical functions are listed within the level descriptors below and are examples of work performed by positions in the level and are not intended to be all-inclusive. Some duties may overlap levels; however, the preponderance of the work will be assessed when assigning positions to the specific levels.
Knowledge, Skills, Abilities (KSAs)
Listed below are the minimum requirements for this role. KSAs will become more advanced as the level increases and will vary depending on the requirements of the position.
- Knowledge of relevant sport and equipment and apparel needs.
- Knowledge of procurement and purchasing practices.
- Knowledge of inventory management.
- Excellent communication skills.
- Ability to maintain composure under pressure.
- Ability to work in a fast-paced environment and multi-task.
- Ability to understand and interpret licensing agreements.
Level Descriptions
Athletics Operations 1
- Organizes equipment rooms and storage areas.
- Distributes equipment and manages equipment database.
- Maintains inventory of equipment.
- Repairs and replaces equipment and apparel as necessary.
- Purchases apparel and equipment.
- Fits apparel and equipment according to manufacturer’s specifications.
- Transports equipment to games and practices.
- Disinfects equipment and locker rooms.
- Identifies safety concerns and reports issues to maintenance staff.
- Launders and maintains athletic gear and apparel.
- Displays, distributes, and purchases equipment and apparel in compliance with licensing agreements.
- Supervises student employees.
Education/Experience
Typically requires a high school diploma and one year of relevant experience, or an equivalent combination of education, training, and experience.
Licenses/Certifications
Equipment Manager’s Certification (AEMA) preferred.
Market Range: MR05
Athletics Operations 2
- Coordinates travel; including planning transportation, meals, itineraries, and expenses.
- Coordinates daily coach and player schedules.
- Assists with monitoring budget.
- Manages and coordinates summer, off-season, and pre-season sports camps.
- Manages team equipment and apparel orders.
- Acts as a liaison between the sport and internal and external stakeholders.
- Acts as an academic liaison between players and student support services offices.
- Assists with donor relations.
- Schedules games and practices for sport.
- Ensures operations and activities comply with applicable rules and regulations.
- Manages required documentation.
- Coordinates off-season team activities.
- Coordinates operations of multiple functional areas during sporting events.
- Assists with recruiting efforts; this includes maintaining databases, researching prospects, coordinating recruiting visits, communicating with high schools, and organizing prospect evaluations.
- Supervises students and support staff.
Education/Experience
Typically requires a bachelor’s degree in a relevant field and one year of relevant experience, or an equivalent combination of education, training, and experience.
Licenses/Certifications
Applicable certification may be required.
Market Range: MR06
Athletics Operations 3
- Coordinates travel which includes planning, transportation, meals, itineraries, and expenses.
- Coordinates daily coach and player schedules.
- Manages sport budget.
- Directs sports camps.
- Engages in donor relations activities to secure funds.
- Performs recruiting activities; including identifying, evaluating and corresponding with recruits.
- Monitors player academics to ensure progress toward degrees, and suggests interventions as necessary.
- Assists with player development including developing life skills.
- Acts as program administrator and leads operations, students, and support staff.
- Interprets, and ensures compliance with, applicable rules and regulations.
Education/Experience
Typically requires a bachelor’s degree in a relevant field and four years of relevant experience, or an equivalent combination of education, training, and experience.
Licenses/Certifications
Applicable certification may be required.
Market Ranges: MR07, MR15, MR21
