Responsible for performing procurement functions. This role demonstrates a level of expertise in one or more areas and is responsible for the interpretation and application of broad policies and procedures. May supervise the work of others; however, this is a secondary function of the role. Competencies for this role are typically gained through formal education, specialized training, and/or experience in a program or specialty area specific to the position responsibilities. Specialized and progressively responsible experience is required as the level increases.
Typical functions are listed within the level descriptors below and are examples of work performed by positions in the level and are not intended to be all-inclusive. Some duties may overlap levels; however, the preponderance of the work will be assessed when assigning positions to the specific levels.
Knowledge, Skills, Abilities (KSAs)
Listed below are the minimum requirements for this role. KSAs will become more advanced as the level increases and will vary depending on the requirements of the position.
- Knowledge of procurement contract law and administration.
- Knowledge of purchasing software.
- Problem-solving skills.
- Customer service and communication skills.
- Ability to learn specialized purchasing software.
Procurement Professional 1
- Responsible for procurement services including a request for quotations (RFQ), requests for proposals (RFP), requests for qualified suppliers, requests for information, and contracts.
- Manages and enforces supplier compliance with university requirements, licenses, and insurance.
- Manages renewable agreements.
- Audits procurement activity by comparing invoices with original purchase orders and contracts.
- Reviews and analyzes existing purchasing agreements for potential improvements and cost savings.
- Reviews, processes, and approves a wide variety of documents, which may include contracts, non-disclosure agreements, licensing agreements, memorandums of understanding, or other related documents.
- Works with other departments and teams to analyze risks and determines if requirements are met.
- Develops and delivers training and technical assistance to end-users.
- Reviews, edits, drafts, and negotiates contracts.
- Analyzes spending data to negotiate with suppliers for more favorable pricing/delivery costs.
- Manages supplier and client relationships.
- Manages service contracts.
- Reviews, analyzes, determines, and recommends the best purchase method for new purchases.
- Works with full purchasing authority.
- Refers unusual situations to management.
Typically requires a bachelor’s degree in a relevant field and one year of relevant experience, or an equivalent combination of education, training, and experience.
Market Range: MR10
Procurement Professional 2
- In addition to the responsibilities of Professional Level 1, supervises and trains procurement staff members and/or performs advanced functions related to a specialty area of focus (contract review, e-commerce, etc.).
- Works independently on work assignments which may include a complex specialty area.
- Uses innovative approaches to solve problems that do not have pre-determined resolutions.
Typically requires a bachelor’s degree in a relevant field and three years of relevant experience, or an equivalent combination of education, training, and experience.
Market Range: MR12
Effective Date: January 4, 2021