External Training Credit Request Process

Effective August 1, 2017, employees must use the External Training Credit form in K@TE, the learning management system to submit additional training credit.  Please allow up to two weeks for your external training credit submission to be reviewed.

How to Submit External Training Credit Requests


About HR 128

The University encourages employees and staff to complete a minimum of 32 hours of job and career-related training per calendar year. Employees are encouraged to complete what they need to achieve growth for themselves and their departments.

If you take a job- or career-related course, or attend a conference that is not sponsored by EOD or your local HR office, you may submit the training credit for approval in K@TE, the UT learning management system.


Frequently Asked Questions

Click questions to view answers.

The training should relate to your present position or should enhance your skills for future job growth.
During your annual performance review, you and your supervisor should discuss your training needs.

Many opportunities are available, including the following:

  • Professional development courses
  • Conferences and seminars
  • eLearning courses
  • Training held within departments
  • Training provided by outside consultants and vendors
  • IRIS courses
  • Computer courses
  • Courses for college credit
  • Departmental improvements or changes presented during a staff meeting not related to professional development
  • Social organizations and church-sponsored programs
  • Courses that have minimal relation to the employee’s professional role and development
Academic courses are geared toward earning a degree. Professional development courses generally provide new skill sets and career growth.

Yes.  Courses and conferences outside the University may count toward the 32 hours. To request credit for classes taken outside your local training department, submit the External Training Credit form in K@TE, the learning management system.  Please note – Confirmation of attendance must be provided.

Add your external training as soon after the training event as possible.
  • Any course, seminar, conference, or computer course you register for, or complete, through K@TE.
  • Any training course or professional development activity not relevant to your position at UT.

For instructor-led training that you did not register for through K@TE, please ask your course instructor if they will be collecting attendance and submitting it to EOD for training credit.

It is best to keep your transcript up-to-date by submitting your external training in the same calendar year as the training event. We encourage employees to add their external training to the learning management system immediately after the training is held. We will not approve external training submissions that are more than 1 year old.
Please allow one to two weeks for your training to appear on your transcript. We receive a high volume of external training submissions.
No. Online@EOD (Skillsoft) eLearning completions are automatically recorded in K@TE and IRIS each night.
Yes. You will not be given credit for those courses automatically.
No. Please add only one external training submission per training event, regardless of its duration. For example, if your conference was three days, submit only one external training submission and simply indicate the start and end dates.
Your transcript is available in K@TE by clicking the “Learning” tab and “View Your Transcript.” Note that you need to change the status from “Active” to “Completed” to view your training completions to date. Your training history is also available through IRIS Web’s Employee Self Service.
Yes, required training courses, including safety classes, count toward the 32 hours.
Yes, your supervisor should support your training. The employee and the supervisor should plan the training.
Yes, always notify your supervisor that you intend to submit an external training for credit in UT’s learning management system. EOD will review submissions and periodically audit them to make sure that supervisors are aware of their employees’ external training submissions.
Your professional development should be addressed during your annual performance review. At that time, determine what your supervisor considers appropriate professional development for your position. If your supervisor does not permit your training, notify an appropriate person in your department or on your campus. You may also contact your local Human Resources office.