Important Notice: Changes to Additional Training Credit Request Process

Effective July 2017, employees will be able to enter their own external training credit in K@TE, the new learning management system.

EOD will accept paper Additional Training Credit (ATC forms) until July 31, 2017.

Effective August 1, 2017, employees must use the external training credit feature in the learning management system in order to submit additional training credit. An EOD staff member will approve external training credits on a weekly basis. Please allow a week for your external training credit to appear on your transcript.

Instructions: How to input external training credit (PDF)

About HR 128

The University encourages employees and staff to complete a minimum of 32 hours of job and career-related training per calendar year. Employees are encouraged to complete what they need to achieve growth for themselves and their departments.

If you take a job- or career-related course, or attend a conference that is not sponsored by EOD or your local HR office, you may submit the training credit for approval in K@TE, the UT learning management system.


Frequently Asked Questions

Click questions to view answers.

The training should relate to your present position or should enhance your skills for future job growth.
During your annual performance review, you and your supervisor should discuss your training needs.

Many opportunities are available, including the following:

  • Professional development courses
  • Conferences and seminars
  • eLearning courses
  • Training held within departments
  • Training provided by outside consultants and vendors
  • IRIS courses
  • Computer courses
  • Courses for college credit
  • Departmental improvements or changes presented during a staff meeting not related to professional development
  • Social organizations and church-sponsored programs
  • Courses that have minimal relation to the employee’s professional role and development
Academic courses are geared toward earning a degree. Professional development courses generally provide new skill sets and career growth.

With supervisory approval, courses and conferences both within and outside the University will count toward the 32 hours. To receive credit for classes taken outside your local training department, you should add external training to your transcript in K@TE, the learning management system. External training submissions are approved by EOD on a weekly basis; please allow at least one week for external training to be approved and to appear on your transcript.

Add your external training as soon after the training event as possible.
  • Any course, seminar, conference, or computer course you register for through our website or by calling our office.
  • Any Online@EOD (Skillsoft) eLearning course.
  • Any IRIS training course conducted in the IRIS Training Lab (150 Conference Center Building).

Feel free to ask your course instructor if they will be collecting attendance and submitting it to EOD for training credit. They must have contacted us in advance in order to do this.

It is best to keep your transcript up-to-date by submitting your external training in the same calendar year as the training event. We encourage employees to add their external training to the learning management system immediately after the training is held. We will not approve external training submissions that are more than 1 year old.
EOD reviews submissions and approves external training on a weekly basis, barring any major changes in staff schedules. Please allow at least one week for your training to appear on your transcript. We receive a high volume of external training submissions.
No. Online@EOD (Skillsoft) eLearning completions are automatically recorded in K@TE and IRIS each night.
Yes. You will not be given credit for those courses automatically.
No. Please add only one external training submission per training event, regardless of its duration. For example, if your conference was three days, submit only one external training submission and simply indicate the start and end dates.
Your transcript is available in K@TE by clicking the “Learning” tab and “View Your Transcript.” Note that you need to change the status from “Active” to “Completed” to view your training completions to date. Your training history is also available through IRIS Web’s Employee Self Service.
Yes, required training courses, including safety classes, count toward the 32 hours.
Yes, your supervisor should support your training. The employee and the supervisor should plan the training.
Yes, always notify your supervisor that you intend to submit an external training for credit in UT’s learning management system. EOD will review submissions and periodically audit them to make sure that supervisors are aware of their employees’ external training submissions.
Your professional development should be addressed during your annual performance review. At that time, determine what your supervisor considers appropriate professional development for your position. If your supervisor does not permit your training, notify an appropriate person in your department or on your campus. You may also contact your local Human Resources office.