New Employee Orientation
Please complete the following forms:
- Supervisor Checklist
- Employee Checklist
Your I-9 will need to be completed on or before your first day of employment. Please note that for the I-9, you will need to provide appropriate documents for proof of identity and eligibility to work in the United States. (This normally includes two forms of identification such as: Driver’s License, Social Security Card, Passport, etc.) For additional information, please view the Acceptable Document list of I-9 documents. Failure to present required I-9 documents on or before your first day of employment will delay your ability to begin work. Documentation may be sent securely to email@example.com by typing ENCRYPT in the subject line or by emailing firstname.lastname@example.org using UT Vault.
- UT – Summer Place Langley Parking Form (if working in UT Tower)
- UT Badge – Access Form (if working in UT Tower)
- New Hire Introduction Form
- Getting Started Guide: All UT Employees (IRIS)
- Completion of electronic forms via Employee Self Service
- Designation of Beneficiary
- Direct Deposit
- Outside Interest Disclosure
- 2023 Benefits Comparison Chart
- 2023 Premiums Table
- Informational materials and forms:
- Forms (Required): DUE WITHIN 30 DAYS OF HIRE DATE
- 2023 Enrollment with Basic Life From – (enroll or refuse coverage)
- Forms (Optional): DUE WITHIN 30 DAYS OF HIRE DATE
- 2023 Voluntary Accidental Death
- Long Term Disability Form (Reliance Standard Life Insurance Company)
- 2023 Flexible Spending (FSA)
- 2023 Health Savings (HSA)
- Securian Handbook – Voluntary term life (if interested an Edison ID is required. Please contact your Insurance Coordinator for your ID)
- Return completed forms via email to email@example.com. Type ENCRYPT in the subject line to secure the email.
- Additional Resources
- Insurance Presentation (Insurance website)
- Insurance will offer Zoom sessions on the second and fourth Mondays of each month from 9:00 am – 10:00 am (Click here to join with meeting ID: 962 8749 3993 and password: 442565)
- Informational materials and forms:
- 2023 Exempt New Hire Packet (offer included a monthly rate) – DUE WITHIN 2 WEEKS OF HIRE DATE
- 2023 Nonexempt New Hire Packet (offer included a hourly rate)
- Return completed forms via email to firstname.lastname@example.org. Type ENCRYPT in the subject line to secure the email.
- Retirement Presentations (Retirement website):
- Retirement – Zoom sessions:
- Non-Exempt employees on the first and third Wednesdays of each month from 11:00 am – 12:00 Noon (Click here to join with meeting ID: 913 6162 7178 and password: 818032)
- Exempt employees on the second and fourth Wednesdays of each month from 11:00 am – 12:00 Noon (Click here to join with meeting ID: 969 2012 1922 and password: 082946)
UTSA Onboarding Benefits Module – The University of Tennessee offers an extensive benefits package that includes comprehensive health insurance, retirement, paid time off, tuition waivers, and discounts, in addition to dozens of services to support health and wellness.
Government Relations & Advocacy Module – The Office of Government Relations and Advocacy is the chief liaison between the University and federal, state, and local government offices and legislative bodies. The University also provides service and support to policymakers by engaging its numerous experts, capabilities, and resources.
Performance Management for Staff – The performance management process is a three-step process that actually begins with the setting of goals and expectations for the review period (one year).
UTSA Policies Module – The University of Tennessee’s policies applies to all campuses and institutes. They provide university employees guidance to:
- Ensure compliance with state and federal laws and regulations
- Maintain adequate internal controls to safeguard the university’s assets.
- Provide consistent management of resources transactions across the system
- Understand the university’s expectations for conducting university business and communicate these expectations to others as needed.
UT Promise Module – UT Promise mentors play a critical role in the success of students at the University of Tennessee as they build relationships with students, serve as a resource, provide encouragement and offer support and direction. Mentors invest 10-15 hours annually assisting UT students in their postsecondary journey and making a lasting impact on their lives.
Comprehensive Annual Compliance Curricula that will be assigned either late-August or Mid-September to UTK, UTIA, UTSI, UTSA and could include UTS employees. Please visit K@TE to begin your training.
- Security Awareness Cybersecurity Knowledge Pre-Check
- Campus Security Authority (CSA) Training
- Code of Conduct
- Hazard Awareness and Workplace Safety
- Title VI
- Title IX
- Clery training would need a list of people who are named as Campus Security Advisors (net id’s provided by Jillian Paciello)
- UT Tower Tenant Handbook
- All employees who work in the Tower are required to complete mandatory training on the UT Tower Tenant Handbook. An online learning course is available via K@TE to walk employees through the handbook and record completion of the course. Instructions are available for logging in, and the course must be completed by each employee prior to moving to UT Tower.