Welcome New Hires
Welcome to the University of Tennessee System, the state’s oldest higher education institution and preeminent public university! As a new employee, you are joining a team of over 12,000 dedicated professionals dedicated to UT System’s delivery of education, discovery, outreach and public service, contributing to the economic, social and environmental well-being of all Tennesseans.
View the UT System Organizational Chart
Onboarding Action Plan
Please complete the following forms:
Your I-9 will need to be completed on or before your first day of employment. Please note that for the I-9, you will need to provide appropriate documents for proof of identity and eligibility to work in the United States. (This normally includes two forms of identification such as: Driver’s License, Social Security Card, Passport, etc.) For additional information, please view the Acceptable Document list of I-9 documents. Failure to present required I-9 documents on or before your first day of employment will delay your ability to begin work. Documentation may be sent securely to systemhr@tennessee.edu by typing ENCRYPT in the subject line or by emailing sherry.sims@tennessee.edu using UT Vault.
- UT – Summer Place Langley Parking Form (if working in UT Tower)
- UT Badge – Access Form (if working in UT Tower)
- New Hire Introduction Form
Complete the following electronic forms via Employee Self Service:
- W-4
- Designation of Beneficiary
- Direct Deposit
- Outside Interest Disclosure
Insurance
- 2024 Benefits Comparison Chart
- 2024 Premiums Table
- Informational materials and forms:
- Forms (Required): DUE WITHIN 30 DAYS OF HIRE DATE
- 2024 Enrollment Change Form – (enroll or refuse coverage)
- 2024 Basic Life App and Beneficiary – (enroll or refuse coverage)
- Forms (Optional): DUE WITHIN 30 DAYS OF HIRE DATE
- 2024 Voluntary Accidental Death
- 2024 Flexible Spending (FSA)
- 2024 Health Savings (HSA)
- Securian Handbook – Voluntary term life (if interested an Edison ID is required. Please contact your Insurance Coordinator for your ID)
- Return completed forms via email to utinsurance@tennessee.edu. Type ENCRYPT in the subject line to secure the email.
- Additional Resources
- Insurance Presentation
- Insurance website
- Insurance will offer Zoom sessions on the second and fourth Mondays of each month from 9:00 am – 10:00 am (Click here to join with meeting ID: 962 8749 3993 and password: 442565)
Retirement
- Informational materials and forms:
- Exempt New Hire Packet (offer included a monthly rate) – DUE WITHIN 30 DAYS OF HIRE DATE
- Nonexempt New Hire Packet (offer included a hourly rate)
- Return completed forms via email to retirement@tennessee.edu. Type ENCRYPT in the subject line to secure the email.
- Retirement Presentations (Retirement website):
- Retirement – Zoom sessions:
- Non-Exempt employees on the first and third Wednesdays of each month from 11:00 am – 12:00 Noon (Click here to join with meeting ID: 826 3663 6875 and password: 882993)
- Exempt employees on the second and fourth Wednesdays of each month from 11:00 am – 12:00 Noon (Click here to join with meeting ID: 826 3663 6875 and password: 882993)
Required Modules
Comprehensive Annual Compliance Curricula that will be assigned either late-August or Mid-September to UTSA employees. Please visit K@TE to begin your training.
- IT Security Awareness
- Code of Conduct
- Title VI
- Title IX
- UT Tower Tenant Handbook
- All employees who work in the Tower are required to complete mandatory training on the UT Tower Tenant Handbook. An online learning course is available via K@TE to walk employees through the handbook and record completion of the course. Instructions are available for logging in, and the course must be completed by each employee prior to moving to UT Tower.
Learning Modules
UTSA Onboarding Benefits Module – The University of Tennessee offers an extensive benefits package that includes comprehensive health insurance, retirement, paid time off, tuition waivers, and discounts, in addition to dozens of services to support health and wellness.
Government Relations & Advocacy Module – The Office of Government Relations and Advocacy is the chief liaison between the University and federal, state, and local government offices and legislative bodies. The University also provides service and support to policymakers by engaging its numerous experts, capabilities, and resources.
Performance Management for Staff – The performance management process is a three-step process that actually begins with the setting of goals and expectations for the review period (one year).
UTSA Policies Module – The University of Tennessee’s policies applies to all campuses and institutes. They provide university employees guidance to:
- Ensure compliance with state and federal laws and regulations
- Maintain adequate internal controls to safeguard the university’s assets.
- Provide consistent management of resources transactions across the system
- Understand the university’s expectations for conducting university business and communicate these expectations to others as needed.
UT Promise Module – UT Promise mentors play a critical role in the success of students at the University of Tennessee as they build relationships with students, serve as a resource, provide encouragement and offer support and direction. Mentors invest 10-15 hours annually assisting UT students in their postsecondary journey and making a lasting impact on their lives.
Working in the Tower
Relocating to Knoxville? Check out relocation resources here.
Additional Resources
