Procurement Management
Responsible for providing leadership, direction, training, and management for procurement functions, which may include surplus functions in a procurement area. Manages budgets, provides expertise and analysis for strategic and long‐range planning, provides interpretation of rules and regulations, and is responsible for enforcing compliance. This role accomplishes goals through overseeing their areas of responsibility, planning, managing resources, prioritizing, and directing the responsibilities of employees.
Typical Functions
Typical functions are listed within the level descriptors below and are examples of work performed by positions in the level and are not intended to be all-inclusive. Some duties may overlap levels; however, the preponderance of the work will be assessed when assigning positions to the specific levels.
Knowledge, Skills, Abilities (KSAs)
Listed below are the minimum requirements for this role. KSAs will become more advanced as the level increases and will vary depending on the requirements of the position.
- Knowledge of procurement management practices.
- Knowledge of applicable laws and regulations.
- Negotiation skills.
- Ability to supervise and mentor others.
Level Descriptions
Procurement Management 1
- Manages the day-to-day operations and personnel of a functional procurement subunit within a larger unit. or manages the day-to-day operations, budget, and personnel of a small functional procurement unit.
- Supervises professional staff including hiring and performance management.
- Reviews high-level purchasing documents and reviews procurement processes.
- Contributes to the development of long-range planning.
- Develops and delivers formal training to the university community.
- Ensures policies and procedures, as well as ensures compliance with applicable rules and regulations.
- Resolves daily operational issues.
- Solves unusual problems and issues.
- Makes decisions on bids and purchasing arrangements that may have university wide implications.
- Refers high-level issues that cannot be resolved, legal concerns, or approvals over delegated purchase limit to a higher level.
Education/Experience
Typically requires a bachelor’s degree in a relevant field and five years of relevant, progressively responsible experience, or an equivalent combination of education, training, and experience.
Market Range: MR14
Procurement Management 2
- Manages the day-to-day operations, budget, and personnel of a complex functional unit.
- Manages other managers and professional staff within the unit.
- Responsible for the strategic and long-term planning and management oversight of procurement activities.
- Sets university purchasing goals in accordance with diverse business enterprises.
- Drives and implements continuous improvements.
- Responsible for resolving complex problems and issues.
- Ensures compliance with policies, procedures, rules, and regulations.
- Manages relationships and acts as a liaison with external groups and key stakeholders.
- Oversees internal and external reporting on purchasing activities.
- Represents university and interacts with state agencies.
- Responds to public records compliance requests for procurement information.
Education/Experience
Typically requires a bachelor’s degree in a relevant field and seven years of relevant, progressively responsible experience, or an equivalent combination of education, training, and experience.
Market Range: MR16
Procurement Management 3
Responsible for overseeing the operation of the purchasing and contract offices for system-wide administration. The position will oversee and coordinate the University’s contract process. Coordinate initiatives with purchasing and contracts offices across the University System. Responsible for system-wide procurement policies, contract administration and review, diversity business enterprises, e-procurement and software systems related to procurement.
Market Range: MR17
Effective Date: January 4, 2021
